Administrative Policies, Procedures and Guidelines

​​​​​​​​​Welcome to the Administrative Policies Manual. This Manual is in its infancy. The goal is to compile in one place all administrative policies, procedures, and guidelines that have general applicability throughout the University. As new policies are written and existing policies are revised, they will be added to this Manual.

If you are a University employee who is writing or revising a policy, procedure, or guideline, please consult the policy statement at 2-1 of this Manual: Authority to Establish Policies, Procedures or Guidelines. That policy outlines the formatting and the process for approval of policies, procedures and guidelines. There is a link in that policy to the forms you are encouraged to use. The forms are also directly available from the General Counsel Web page.

This Manual does not, have policies, procedures and guidelines that are not applicable to the entire university that may exist at a divisional, college, or departmental level. Also, policies adopted by the Board of Trustees are contained in a separate Manual at https://www.cmich.edu/bot/about/Pages/policy_manual.aspx ​ ​
   

Manual of Administrative Policies
​Table of Contents
(all links below are to PDF files)
[view Index]

Chapter 1​ ​ Powers and Authority of the Board of Trustees
Chapter 2​
 ​ Presidential and Administrative Authority and Organization
2-1​ ​ Authority to Establish Policies, Procedures or Guidelines
2-2​ ​ Chain of Command in Absence of President
Chapter 3​ ​ University-Wide Policies
3-1​ ​ Consensual Relationships
3-2​ ​ Workplace Violence
3-3​ ​ Guidelines for Handling Injuries on Campus
3-4​ ​ Fraud and Fraudulent Activities
3-5​ ​ Weapons Policy
3-6​ ​ Equal Opportunity and Affirmative Action Protocol
3-7​ ​ Procedures for Granting Contracting Authority
3-8​ ​ Contract Review Process
3-9​ ​ Conflict of Interest Guidelines
3-10​ ​ Advocacy Policy
3-11​ ​ Deleted
3-12​ ​ Disposal or Transfer of Computers and Other Digital Assets
3-13​ ​ Solicitation and Fundraising Policy
3-14​ ​ Social Security Number Privacy
3-15​ ​ Supplemental Assignments
3-16​​ ​ Accommodation of Religious Obligations
3-17​ ​ Alcohol Use Guidelines
3-18​ ​ Closing the University or Delaying Operations Due to Weather or Other Adverse Conditions
3-19​ ​ Business Expense Policy
3-20​ ​ Freedom of Information Policy
3-21​ ​ Lock & Key Policy
3-22​ ​ Sign Language Interpreter Policy
3-23​​
 ​

Digital Communication​

​​​​​​​​ ​3-24

​
 ​

Deleted

3-25​
 ​ Drug-Free Workplace
3-26​ ​ Drug-Free Schools and Communities Act Amendments of 1989
3-27​ ​ Tobacco-Free Policy
3-28​
 ​ Academic Freedom

3-29

​
 ​ Research Integrity and Misconduct

​3-30

​
 ​ Data Stewardship

3-31

​
 ​ Responsible Use of Computing

3-32

​
 ​ Business Relationships 

​3-33 

​
 ​ SAP Security - Authority, Rights & Responsibilities
​3-34​
 ​ ​Managing Conflicts of Interest in Public Health Services Funded Research Projects
​3-35​​​Minors Participating in CMU Activities​
3-36​
​
 ​ ​Workplace Violence - Threat Management Team Operating Procedures
3-37
​

Deleted
​3-38​​
​
​

​Web Policy

​3-39​​​Sexual and Gender-Based Misconduct Policy
​​3-40​​​​Student Bereavement
​3-41​​​Operation of Motorized Utility Vehicles
​3-42​​​Information Security Policy
​3-43​​​Approval for International Travel (Travel Abroad)
​3-44
​​​Oversight of Controlled Substances in Research
​3-45
​​​Record Management Policy
​3-46
​​​Facility Use Policy
​3-47
​​​Institutional Biosafety Program
​3-48
​
Password Policy
​3-49
​​​Secure Configurations Policy - Workstations
​3-50
​​​Laboratory Safety
​3-51
​​​Field Work Safety 
​3-52
​
Alternate / Preferred / Chosen Name
​3-53
​​​Information Security Incident Response Policy
​3-54
​​​Secure Configuration Policy - Printers
​3-55
​
​​European Union General Data Protection Regulation Policy
​3-56
​​​Deleted
​3-57
​​​Secure Server Configurations
​3-58
​​​Laboratory Entry and Access
​3-59
​​​Export Controls
​3-60
​​​Emergency Management Program
​3-61
​​​Intellectual Property
​3-62
​​​False Claims Act
​3-63
​​​Social Media Policy
​3-64
​​​Sustainable Purchasing Guidelines
​3-65
​​​Authorship and Acknowledgement in Scholarly Publications
​3-66
​​​Deleted
​3-67
​​​Off-Site Collaborative Research Activities
3-68
​
Technology Transfer of CMU Intellectual Property​
​3-69
​​​Public Statement Policy
​3-70
​​​Micro-Mobility Device Policy
Chapter 4​ ​ Employment: Faculty and Staff
4-1​ ​ Serious and Catastrophic Leave (SCL) Bank
4-2​ ​ Criminal History Checks
4-3​ ​ Family and Medical Leave
4-4​ ​ Retiree Status
4-5​ ​ Military Leave – Long-Term
4-6​ ​ Listservs and Announcements for Faculty And Staff
4-7​ ​ Staff Hiring Process
4-8​ ​ Performance Reviews
4-9​ ​ Tuition Benefit Plan
4-10
​
 ​ Search Firms, Use of

​4-11

​
 ​ Overtime/Compensatory Time
4-12​ ​ Independent Contractors
4-13​ ​ Senior Officer Search and Selection Procedures/Guidelines
4-14​ ​ CMU's Responsibility for Immigration Expenses
4-15​ ​ Moving Expense
4-16​ ​ Nepotism/Family Employment
4-17​ ​ Fixed-Term Faculty
4-18​ ​ Continuation of Health Insurance - COBRA (Consolidated Omnibus Budget Reconciliation Act) of 1985
4-19​ ​ Continuation of Insurance Benefits - Unpaid Leave of Absence
4-20​ ​ Employment Eligibility Verification (I-9 Form)
4-21​ ​ Compensation Philosophy
4-22​ ​ Additional Compensation
4-23​ ​ Survivor Benefits
4-24​ ​ Work Accommodation Process
4-25​ ​ Cell Phone Allowance Policy

​4-26

​ ​ Endowed Chair/Professor Search Procedure

​4-27

​ ​ Release Time For Employee Volunteer Activities
​4-28​ ​ ​Joint Appointments
4-29​​ ​ ​Dual Career Policy
4-30
​ ​ ​Alternative Work Schedules
​4-31

​​Tuition Waiver Benefit For Grant-Funded Graduate Research Assistants​
​4-32​​​CMU Medical Faculty Salary Program
​4-33​​​​Pre-Employment Substance Abuse Testing - College of Medicine
​4-34​​​​Search Waivers
​4-35
​​​Teaching Faculty Qualifications Policy and Procedures
​4-36
​​​Procedures for Evaluation of Deans and Other Academic Senior Officers
​4-37
​​​Flexible Worksite
​Chapter 5​ ​ Academic Structure, Programs and Regulations
5-1​ ​ Facilities and Administrative Costs: Collection and Distribution
5-2​ ​ Pre-Professional Advisers
5-3​ ​ Copyright Compliance
5-4​ ​ Human Subject Research
5-5​​ ​ ​Boat Safety
5-6​​​​Vivaria Per Diem Fees
​5-7​​​Student Academic Division Complaint Tracking Procedures
​5-8​​​Credit Hour Definition and Application to Courses
​5-9
​​​Academic Centers and Institutes
​5-10
​​​Vivaria Access: Visitors Policy
Chapter 6​ ​ Financial and Insurance Arrangements; Fees, Fines and Penalties
6-1​
 ​ Fees, Establishment, Deletion, Changes

6-2

​
 ​

Accepting Credit Card Payments

6-3
​
 ​

​Identity Theft Red Flags

6-4​
 ​ ​Invoicing for Fixed Price Contracts
6-5​ ​ Payments to Research Participants​
Chapter 7​ ​ Students, Scholarships and Financial Aid
7-1​
 ​ University Graduate Out-of-State Tuition Merit Award Program
7-2
​
 ​ Out-of State Tuition Award Program for Graduate Students from Neighboring Regions
7-3​ ​ Issuance of Student Email Accounts Policy
7-4​ ​ Resident Status Policy
7-5​ ​ International Programs
7-6​ ​ Chalking Policy
7-7​ ​ Listservs and Announcements for Students
7-8
​ ​ Tuition Rate for International Student Cohorts
7-9​

 ​ ​Criminal Background Checks for Students
​7-10
​
​​Admissions, Tuition and Scholarships for Non-Citizen, Long-Term U.S. Residents/Undocumented Students
​​7-11​​​​Post Admission Substance Abuse - College of Medicine
​​7-12​​​Student Short-Term Military Service
​7-13
​​​Posthumous Academic Recognition
​7-14
​​​International Student Insurance
Chapter 8​ ​ Parking, Traffic and Pedestrian Control
Chapter 9​ ​ University Facilities, Buildings, Housing and Grounds
9-1​ ​ Real Estate: Purchase, Sale and/or Donation

9-2

​ ​

Capital Project Approval

9-3​​ ​ ​Solid Waste Management
9-4​​ ​ ​Green Cleaning
9-5​​ ​ ​Space for Research, Scholarly and Creative Activity
Chapter 10​ ​ Development Fund, Alumni Association and Gift Policies
​10-1
​​​Fundraising on Behalf of Central Michigan University
Chapter 11​ ​ Charter Schools
Chapter 12​ ​ HIPAA
12-1​ ​ HIPAA:  Organization for Compliance
12-2​ ​ HIPAA:  Hybrid Entity Defined
12-3​ ​ HIPAA: Notice of Privacy Practices
12-4​ ​ HIPAA: Reporting and Investigating Privacy and Security Incidents / Complaints
12-5​ ​ HIPAA: Breach Notification 
12-6​ ​ HIPAA: Use and Disclosure of Protected Health Information
12-7​ ​ HIPAA: Contingency Plans for Electronic Protected Health Information
12-8​ ​ HIPAA: Workforce Security and Information Access Management
12-9​ ​ HIPAA: Protecting Electronic Personal Health Information
12-10​ ​ HIPAA: Sanctions for Breach of Privacy and Security of PHI
12-11​​ ​ HIPAA: ​Individual Rights
12-12​​ ​ ​HIPAA: Psychotherapy Notes
12-13​​ ​ ​HIPAA: Safeguards
Chapter 13​ ​ Miscellaneous
13-1​ ​ Tailgating
13-2​ ​ CMU Printing Policy
13-3​ ​ Service Animal Policy
13-4
​
Assistance Animals in University Housing
13-5​ ​

Animals on Campus

13-6​ ​

Animal Research Occupational Health And Safety Program

​13-7
​​​Adoption of Research Animals (IACUC)
Index​ ​
​​ ​ ​
​ ​ ​


Other policies coming soon.​​​​​​​​

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